Opening Stock Setup Process in Odoo 18 Inventory (Enterprise)
Introduction
Managing inventory effectively is critical for the success of any business. Proper inventory management ensures smooth operations, accurate financial reporting, and high customer satisfaction. When adopting a new system like Odoo 18 or starting a fresh fiscal year, setting up accurate opening stock becomes a foundational step. Opening stock represents the quantity of goods available at the beginning of a new period and forms the baseline for all inventory movements. In this guide, we’ll walk you through the process of setting up opening stock in Odoo 18 Inventory to ensure your inventory records are accurate from the start.
Purpose
The purpose of this guide is to help businesses:
Accurately establish initial stock quantities in Odoo 18.
Ensure correct inventory valuation and stock reporting.
Create a reliable foundation for ongoing stock movements, sales, and purchases.
Simplify the transition to Odoo from legacy systems or for new warehouse setups.
By following the steps outlined below, you’ll be able to effectively manage your opening stock and maintain reliable inventory records going forward.
Step-by-Step: How to Add Opening Stock in Odoo 18 Inventory
1. Create the Product (If Not Already Created)
If the product for which you are adding opening stock does not exist yet:
Go to Inventory > Products > Products.
Click on New to create a product.
Fill in key information such as:
Product Name
Product Category
Unit of Measure
Save the product once all necessary details are filled in.
2. Start an Inventory Adjustment
To update stock levels:
Navigate to Inventory > Operations > Physical Inventory.
Click the New button to create a new inventory adjustment.
3. Select Location and Products
In the inventory adjustment form:
Choose the Location where you want the opening stock to be recorded (e.g., your main warehouse).
Add the Product you want to adjust.
Enter the Counted Quantity to reflect the opening stock for that product.
Make sure the Unit of Measure matches the product settings.
4. Validate and Apply the Inventory Adjustment
Once all details are entered:
Save the inventory adjustment.
During this process, the system sets the original quantity to zero and adjusts it to the counted quantity you entered.
Click Apply to finalize and update the On Hand Quantity.
5. Verify the Stock Levels
After applying the adjustment:
Check the product's inventory in the specified location.
Click the History button on the product form to review stock movements and ensure the opening stock is correctly recorded.
Conclusion
Adding opening stock correctly in Odoo 18 is an essential step in setting up a reliable and efficient inventory management system. By following the steps outlined above, businesses can ensure that their inventory records start off accurately, supporting better stock control, smoother operations, and informed decision-making. Thanks to Odoo 18’s user-friendly interface and flexible inventory adjustment tools, managing opening stock is both simple and efficient. Whether you are transitioning from another system or starting fresh, setting up your opening stock properly lays the groundwork for long-term success in inventory management.